District English Learner Advisory Committee (DELAC) Handbook

DRAFT

 

 

 

 

 

 

 

 

 

 

Liberty Union High School District 20 Oak St.

Brentwood, CA 94505

Table of Contents

Introduction, What is the ELAC                                                           3

Purposes, Composition, Responsibilities----------------------- 4

DELAC Annual Schedule Sample-------------------------------- 5

DELAC Agenda------------------------------------------------------- 6

DELAC Minutes------------------------------------------------------- 7

DELAC Sign-in Sheet----------------------------------------------- 8

Mission Statement:

The Liberty Union High School District is committed to focusing its resources on the achievement of academic and personal success for all students. Schools will develop students' ability to think critically, make rational decisions, communicate effectively and act responsibly. Schools will provide a safe and personalized environment, value diversity and collaboration, and encourage respect for others and self. Multiple avenues will be provided to assure all students master a basic core of knowledge, become a productive community member, and succeed in our global society.

 

 

Introduction:

The purpose of this District English Learner Advisory Committee(DELAC) handbook is to provide committees with the tools and resources they need to become effective leaders and thus improve student achievement. It is intended as a guide for principals, staff, students, parents, and community members so that they may work more effectively together in advising and assisting school officials in making important decisions related to services and programs for English learners.

 

This document is an operational guide to facilitate meaningful and compliant stakeholder engagement in support of achievement for English learners.

 

What is the District English Learner Advisory Committee?

A district is required to form a DELAC if it has 51 or more English learner students. The committee is comprised of school staff, parents of English learner students, other parents and community members who are interested in English learner programs. At least 51 percent of the committee must be made up of parents of English learner students who are not employed by the district. DELAC members are elected by ELAC members at school sites.

Purposes of the DELAC:

The purpose of the DELAC is to advise, not govern, English learner services and programs offered by the district. As an advisory group, DELAC member duties include:

·      Development of a district master plan for education programs and services for English learners. The district master plan will take into consideration the school site master plans.

·      Conducting a district wide needs assessment on a school-by-school basis.

·      Establishment of district program, goals, and objectives for programs and services for English learners.

·      Development of a plan to ensure compliance with any applicable teacher and/or teacher aide requirements.

·      Review and comment on the school district reclassification procedures.

·      Review and comment on the written notifications required to be sent to parents and guardians.

·      If the DELAC acts as the English learner parent advisory committee under California Education Code Sections 52063(b)(1) and 52062(a)(2), the DELAC shall also review and comment on the development or annual update of the Local Control and Accountability Plan (LCAP).*

 

DELAC Composition

English Learner Parent Members:

·      Each district with 51 or more English learners, regardless of language, must form a functioning district English learner advisory committee (DELAC) or a subcommittee of an existing district wide advisory committee.

·      Each school English Learner Advisory Committee (ELAC) must have the

opportunity to elect at least one member to the DELAC.

 

Responsibilities

·      Committee members will be trained in regard to their roles and responsibilities and will be kept apprised of issues, policies, and information that relate to EL programs.

·      DELAC members representing individual schools will act as liaisons

between the DELAC and their respective ELAC.

·      The DELAC representative will present information received at the DELAC to the ELAC.

DELAC Annual Schedule Sample:

The following sample schedule represents the required topics to be covered by the ELAC and is typically in alignment with SSC guidelines. Feedback from ELAC should be discussed at each SSC meeting with a standing agenda item.

 

●      Review DELAC purpose

●      Review roles and responsibilities of members

●      Review Parent Engagement Policy and Parent Compact

●      Review LUHSD English Learner program

 

 

 

 

●      Complete a Needs Assessment

●      Review purpose and use of LCAP and LUHSD funding (Title III)

●      Analyze/discuss services provided

●      Review Reclassification Criteria and procedures

 

 

 

●      Review existing LUSHD LCAP

●      Review the process and offer feedback for updating LCAP

 

 

 

●      Presentation on LCAP with feedback

●      Planning for next year

 

 

 

Liberty Union HSD                   Brentwood, CA 94513~     Phone: (925) 634-2166

Date of Posting:

District English Learner Advisory Committee Agenda

 

 

Date:

Starting Time:

Location: Room @ Site Proposed Ending Time:

 

Meeting Participants: All staff, parents/guardians and members of the public are invited to attend the ELAC meeting. Each person will be required to sign-in. Translator will be provided.

 

 

Agenda

Item

Action

Requested

Responsible

Person(s)

Time

Limit

Call the meeting to order

Introductions

Call to order

Introductions

Name

Title

Minutes

w/ translations

Changes and/or Additions to

the Agenda

None

Name

Title

Minutes

w/ translations

Approval of Minutes from the

last meeting

Approval

Name

Title

Minutes

w/ translations

(Agenda Item #1)

Information/Discuss ion

Name

Title

Minutes

w/ translations

(Agenda Item #2)

Information/Discuss ion

Name

Title

minutes

w/ translations

(Agenda Item #3)

Information/Discuss ion

Name

Title

Minutes

w/ translations

(Agenda Item #4)

Information/Discuss ion

Name

Title

Minutes

w/ translations

(Agenda Item #5)

Information &

Discussion

Name

Title

Minutes

w/ translations

(Agenda Item #6)

Information & Discussion

Name Title

Minutes

w/ translations

 

Open Agenda

 

Opportunity for input from parents/ community

 

Name Title

 

Minutes

w/ translations

Proposed Agenda Items for

next meeting on                         

Information/Discuss ion

Name

Title

Minutes

w/ translations

Adjournment

Approval to adjourn

the meeting.

Name

Title

Minutes

w/ translations

Materials provided to the ELAC (in English and Spanish): Agenda and future ELAC dates ELAC Roles & Responsibilities, ELAC By-Laws, letter to families

 

 

 

 

 

 

 

Date: Time:

20 Oak St, Brentwood CA 94513                                                  Phone:  (925) 634-2166

Date of Posting:

District English Learner Advisory Committee

DELAC MINUTES

Location: ROOM AND SITE–

 

Call the Meeting to Order

The meeting was called to order at            by                . A quorum was present/not present. All were welcomed. The following were in attendance:

 

(List by name and title: parent/staff/community member/etc)

 

Changes and /or Additions to the Agenda

(List or state if no changes made.)

 

Approval of Minutes from the last meeting

The minutes from the meeting on                    were reviewed. It was noted that                                                             .                                                                              

made a motion to approve minutes (note with or without correction);                                                                                         seconded the motion. The minutes were approved.

 

(Agenda Item #1)

 

(Insert notes with details and names)

 

(Agenda Item #2)

 

(Insert notes with details and names)

 

(Agenda Item #2)

 

(Insert notes with details and names)

 

(Agenda Item #3)

(Insert notes with details and names) Proposed Agenda Items for Next Meeting

(Insert notes with details and names)

 

 

Adjournment

Approval to adjourn the meeting was motioned by                                               and seconded by                                               . The meeting was adjourned at                                               (time).

(Insert School Site Name)